THE SUMMIT CATERING

For private event information, please contact Jessica at 918.582.3821 or jwiist@summittulsa.com.

Reservations and Guarantee
To host an event at The Summit Club, you must be either a member in good standing or sponsored by a member in good standing. No reservation will be accepted without confirmation of membership or sponsorship.

Reservations are made based on, and subject to, the policies and procedures of The Summit Club. Our catering department should be notified of menu selection, approximate number of guests, room arrangements, and all other details two weeks prior to your event. In arranging for private functions, the attendance must be definitely specified to the catering department by 12:00 p.m. three working days prior to the function. This number will be considered as a final guarantee. Billing will be based on the number of guests actually served if it is greater than the final guarantee.

Should the number of guests attending drastically change between the date of reserving a private room and the date of the function, The Summit reserves the right to move the event to a room that will more adequately accommodate the number of guests.

Private Room Rental
Our goal is to make The Summit Club your first choice for birthday and anniversary celebrations, reunions, graduation parties and other special events. The Club does not charge for the rental of private rooms as long as the minimum food and beverage are being served. If you need multiple rooms, rental fees apply only to those rooms where no food or beverage is offered.

For events held on Saturdays before 4:00 p.m. and on Sundays, The Summit requires a guarantee of a minimum of 40 guests and $40.00 per person in food.

Price Quotations
Price quotations, written or verbal, are subject to change due to fluctuation in costs of food/beverage and/or costs of operation. All food and beverage prices for private events are subject to a service charge (20%) and current sales tax (8.517%).

Deposit
A $1,000.00 non-refundable deposit will be required on all large events. The deposit will be applied to the final bill.

Cancellations
Cancellation of most private events must be made at least 24 hours prior to the event. Otherwise, you will be charged for the estimated amount for the event.

For contracted private events, such as weddings, cancellations must be made at least seven days prior to the event. Cancellation policy details can be found on the contract.

For holiday parties, cancellation must occur no later than November 15 to avoid incurring a charge. 

Parking
Two-hour complimentary parking—valid between 7:30 a.m. and 10:00 a.m., 11:00 a.m. and 2:00 p.m., and after 4:00 p.m.—is available in the Bank of America Center parking garage. Parking is also available for two hours anytime between 11:00 a.m. and 2:00 p.m. in the ONEOK parking garage (southwest corner of Sixth Street and Boulder Avenue). For all-day events, parking stamps are available for purchase. Please contact the private events director for more information. Parking is free all day on Saturdays and Sundays.

Closing
All bands or other entertainment must complete their last set by 12:30 a.m.  The Club must be vacated by 1:00 a.m. Last call for cocktail service is 12:00 a.m. The Summit reserves the right to control all functions held on Club premises, and to discontinue alcoholic beverage service at any time it deems appropriate in the best interest of the Club and guests.

Private Property
The Summit does not allow affixing of anything to the walls, floors, furnishings or ceilings with any substance. The Club member host or sponsor of any event assumes all responsibility for any and all damages to or loss of property from the function room or any area of the Club caused by members, guests/invitees or independent contractors affiliated with the function. All candles must be on a holder to ensure no wax drips on the linen. All floral arrangements must be in a vase or other vessel to ensure no stain is left on the linen. Should a stain from floral arrangements or other centerpieces occur, a bill to replace the affected linens will be sent to the host of the event.

Personal Property
The Summit does not have the capacity to store personal property, equipment or supplies belonging to or rented by members. All such items are to be removed from the Club at the end of the function. The Summit will not assure responsibility for damage to or loss of personal articles or rented equipment left in the Club prior to, during or following any function.

Audio / Visual Equipment
Complete requirements may be arranged through our private events department. Available equipment/service includes:

  • Standing and tabletop podiums
  • Wireless microphones
  • 60" x 60" and 70" x 70" projection screens
  • LCD projector*
  • Easel
  • Wireless Internet access

*The Summit Club is not responsible for providing a laptop to connect with the LCD projector.

Coatroom
Each floor of The Summit Club has a coatroom that guests are welcome to use and tend to themselves at no charge. Coatroom attendants will be provided upon request at $150.00 per attendant.

In-house Catering
All laws pertaining to food and beverage purchases and consumption shall be strictly adhered to. All food and beverage must be purchased from The Summit. No food or beverage of any kind, with the exception of wedding cake or favors, may be brought into the Club. The Summit prepares quantities of food and beverages based on the guaranteed number of guests, in ample amounts, to insure that all guests at the event are served. Food and beverage not consumed will not be taken out of the Club.

Off-premises Catering
Off-premises catering is subject to a 30% service charge to cover travel and necessary supplies, along with tax, plus $25.00 per hour per staff member serving at your event. All food and beverage not consumed will be returned to the Club.

Hors d’oeuvres
If hors d’oeuvres are served as a meal, there is a minimum $25.00 charge per person to avoid room charge. The $25.00 minimum does not apply to hors d’oeuvres served before dinner.

Dance Floor
A charge of $350.00 will apply for the placement of a 15' x 26' dance floor on the 30th Floor.

Table Options
The Summit offers the following table options for private events:

  • Square tables that seat four each
  • Round tables that seat six, eight, or ten ($25.00 per table) each
  • Long tables that seat eight to ten each

Linen
The Summit offers ivory and black floor-length linen for all table shapes, as well as ivory and black napkins, for no extra charge. The following additional linen options are available for rent:

  • Various colors of table runners – $2.20 per table
  • Platinum crush overlay – $10.00 per table
  • Brown pin tuck linen – $20.00 per table

Cake-serving Fee
A charge of $2.00 per person will apply for the cutting and serving of wedding or anniversary cakes brought into the Club.